Chapter Bylaws of the ARTICLES VI - VIII
ARTICLES VI - VIII
Section 6.1. Officers: The officers of the chapter shall be elected from the membership and shall be a President/Chair, President/Chair-elect or Vice-President/Chair, a Secretary, Treasurer, Immediate Past-President/Chair, and Directors.
Section 6.2. Election and Term of Office: Eligible chapter members shall elect the officers of the chapter to terms of office not to exceed two (2) calendar years. The officers so elected shall hold office from their installation until their successors shall have been duly elected and qualified but for periods not to exceed two (2) calendar years. No officer of the Association shall serve more than two (2) successive terms in any one office with out written authorization of the HMA Chair for Chapter Development. Any member filling an unexpired term for not less than one-half of the term shall be considered to have served one term.
Section 6.3. Vacancies: A vacancy in any office, except that outlined in Article V, Section 5.6., because of death, resignation, removal, disqualification, or otherwise, shall be filled by election from the eligible members at the next regular or special meeting at which a quorum is present following the vacancy. Officers elected to fill vacancies shall hold office for the unexpired term of their predecessors, or until their removal or resignation.
Section 6.4. President/Chair: The President/Chair shall be the principal executive director of the Chapter and shall have general supervision and control over all of the business and affairs of the Chapter and shall implement policy established by the members. The President/Chair shall preside at all meetings of the chapter, execute all conveyances, notes, contracts, or other instruments authorized by the members and Health Ministries Association, Inc., serve as a ex-officio non-voting member of all standing committees, perform and discharge all duties incidental to the office of the President/Chair and such other duties as may be assigned by the members.
Section 6.5. Vice President/Chair or President/Chair-Elect: The Vice- President/Chair shall serve as the President/Chair-Elect and shall assume the office of the President/Chair after completing the term of Vice-President/Chair . In the absence of the President/Chair, or in event that the President/Chair is unable to fulfill the duties of the office for any reason, the Board of Directors shall empower the Vice-President/Chair to perform the duties of the President/Chair, and when acting, shall have all powers of and be subject to all the restrictions upon the President/Chair. The Vice-President/Chair shall assume responsibility for annual review of the Bylaws. The Vice-President/Chair shall perform such other duties as may be assigned to him or her by the President/Chair or by the members.
Section 6.6. Treasurer: The Treasurer shall have charge and custody of and be responsible for all funds and securities of the chapter, keep or cause to be kept complete and accurate financial records, receive and give receipts for monies due and payable to the chapter and from any source whatsoever, deposit all such monies in the name of the chapter in such banks or other depositories as shall be selected in accordance with the provisions of these Bylaws, and in general perform all the duties incidental to the office of Treasurer and such other duties as may be assigned to him or her by the President/Chair or by the members.
Section 6.7. Secretary: The Secretary shall keep or cause to be kept the minutes of the meetings of this Chapter and shall give or cause to be given notice of all meetings in accordance with these bylaws. The Secretary shall also keep or cause to be kept all chapter records and shall in general perform all duties incidental to the office of Secretary and such other duties as may be assigned to him or her by the President/Chair or the members.
Section 6.8. Immediate Past-President/Chair: The Immediate Past-President/Chair shall provide counsel and advice to the President/Chair and other officers and perform such other duties as may be assigned to him or her by the President/Chair or the members.
Section 6.9. Directors: Officers of the chapter whom are elected by the membership to fulfill special, specific, defined functions and responsibilities as approved by the membership.
Section 7.1. Executive Committee: The Executive Committee shall consist of the President/Chair, the Vice-President/Chair, the Treasurer, the Secretary, and Immediate Past President/Chair. The Executive Committee shall assume the duties and powers of the Board of Directors in the interval between meetings of the Board. Actions taken by the Executive Committee in the interval between meetings shall be presented to the Board of Directors at the next regular or special meeting.
Section 7.2. Nominating Committee: The Nominating Committee shall be elected by the members and shall prepare a slate of Officers and Directors to be presented to the membership at the chapters scheduled elections. Nominations from the floor may be made by voting members for candidates who qualify and verify their willingness to run for office. The nominator must submit a written verification of the candidates willingness to run if the candidate is absent from the meeting.
Sections 7.3. Standing Committees: The Board of Directors may appoint committees to which may be assigned duties and powers as the Board of Directors may deem desirable in the interest of facilitating the mission and goals of the chapter and HMA. Chairpersons of committees are appointed by the Board of Directors and are members of the Board of Directors. Members of committees, except the Executive Committee and Nominating Committee, shall be selected by the chairperson of the committee.
Section 7.4. Vacancies: Vacancies in the membership of any committee, except the Executive and Nominating Committees, may be filled by appointment of the Committee chair or the Board of Directors, in the chairs absence.
Sections 7.5. Quorum: A majority (>50%) of the whole committee shall constitute a quorum and the act of the members present at a meeting at which a quorum is present shall be the act of the committee.
Section 7.6. Rules: Each committee may adopt rules of procedure not inconsistent with these Bylaws or with rules adopted by the Board of Directors.
Section 8.1. Tax Status: The Health Ministries Association, Inc. and its Chapters are a non-profit organization under Section 501(c)(3) of the Internal Revenue Code and is incorporated in the state of Iowa. Chapters shall not file any returns or information with state or federal agencies for tax purposes unless approved by the HMA treasurer. Chapters may apply for state tax exemption from their appropriate state authority.
Section 8.2. HMA Membership Dues: The individual HMA membership dues shall be remitted in total to the HMA office.
Section 8.3. Chapter Dues: The chapter may assess chapter specific membership dues. Responsibility for the collection of these funds shall be the sole responsibility of the chapter and shall be separate from the national dues process. The HMA Chair for Chapter Development shall approve chapter specific membership dues.
Section 8.4. Program Revenue: Chapters may sell space for educational exhibits at symposia/conferences/programs. Chapters may assess a fee or request a contribution from members and nonmembers attending symposia/conferences/programs. Chapters shall review all exhibits and exhibitors merchandise, free or for sale, to insure an appropriate image of HMA, consistent with its mission and goals, is reflected at all times. The local chapter shall endorse no product or products, exhibit or exhibitor, individual or corporate.
Section 8.5. Funding: All chapter funds must be used for the specified mission and goals of the Health Ministries Association, Inc. The chapter may solicit or accept any unrestricted contribution, gift, bequest, or devise, for financial support of activities or functions from private individuals, private or public foundations, companies, and corporations that does not violate federal regulations for 503(c)(3) tax exempt organizations. Approval from the HMA President/Chair is required for HMA co-sponsored programs. Notification of the HMA President/Chair is required for special projects involving the acquisition of major funding from outside sources to obtain a letter of support.
Section 8.6. Contracts: The members may authorize any Officer or officers, agent or agents of the chapter, in addition to the Officers so authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the chapter. Aforementioned authority may be general or confined to specific instances.
Section 8.7. Checks, Drafts, Etc.: All checks, drafts, or orders for the payment of money notes or other evidence of indebtedness issued in the name of the chapter, shall be signed by such officer or officers, agent or agents of the chapter, and in such a manner as so authorized by the members.
Section 8.8. Deposits: All funds of the chapter shall be deposited to the credit of the chapter in such bank(s) or other depositories as the Treasurer and members approve.
Section 8.9. Purpose and Activities: The chapter has no capital stock, is not formed for profit and is an organization which does not contemplate the distribution of accumulations, gains, profits, or dividends to the members thereof. No part of the accumulations, gains, or profits of the chapter shall inure to the benefit of any private individual and no substantial part of the activities of the chapter shall consist of the carrying on of political activities or otherwise attempting to influence legislation; nor shall the chapter participate in or intervene in any political campaign on behalf of any candidate for public office.
Section 8.10. HMA Logo: In compliance with federal rules for trademark rights, the HMA logo, in original or altered form, shall not be used without permission or the HMA Chair for Public Relations.
Section 8.11. Irrevocable Dedication: The property of the chapter is irrevocably dedicated to the purposes of HMA and upon liquidation, dissolution, or abandonment of the chapter, it will not inure to the benefits of any private person(s) but shall be distributed to the Health Ministries Association, Inc. within thirty (30) days.