Chapter Bylaws of the
Health Ministries Association, Inc.


    Article I

    Chapter Name

    Section 1.1. Name: The name of this organization is the Health Ministries Association - _______________________________________________ Chapter.

    Section 1.2. Duration: The period of duration of the chapter is dependent upon annual renewal of its charter by the Health Ministries Association Inc.

     

    Article II
    Offices

    Section 2.1. Office: The stable mailing address of this chapter will be kept on file at the national office and with the Health Ministries Association, Inc. (HMA) Chair for Chapter Development.

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    Article III
    Membership

    Section 3.1. Eligibility: Any individual, group, agency, or institution that shares the mission and goals of the Health Ministries Association, Inc. may be a member by submitting the designated membership form and the annual membership fees. Chapter members must be members of the Health Ministries Association, Inc. Reciprocity shall be extended to Health Ministries Association, Inc. members transferring from other chapters.

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    Article IV
    Chapter Operations

    Section 4.1. Membership: The governing body of a chapter shall be composed of eligible members defined as those with current paid membership dues to the Health Ministries Association, Inc. and when appropriate the chapter.

    Section 4.2. Meetings: The chapter shall hold meetings on a periodic basis for the purpose of transacting business, providing education and programs, facilitating networking and/or other activities in support of the mission and goals of HMA. Periodic meetings of the chapter shall be held at such time and place as determined by the chapter’s Board of Directors.

    Section 4.3. Special Meetings: Special meetings of the chapter may be called at any time by the President/Chair, a majority (>50%) the Board of Directors, or by written request of at least twenty-five percent (25%) of the membership. Only those items of business set forth in the notice of the special meeting shall be discussed and acted upon at such a meeting.

    Section 4.4. Notice of Meetings: Written or printed notice stating the place, day, and hour of the meeting of the chapter and, in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered by or at the direction of the President/Chair, a majority (>50%) of the Board of Directors, or a written request of at least twenty-five percent (25%) of the membership, to each member at least ten (10) days prior thereto by written notice delivered by the United States Postal Service. Such delivery shall be made to each member at his/her address as shown by the records of the chapter and shall be deemed delivered on the date that the notice is deposited in the United States Mail, postage prepaid.

    Section 4.5. Quorum: Twenty-five percent (25%) of the members of the chapter shall constitute a quorum for the transaction of business at any meeting. In the absence of a quorum, the meeting shall be adjourned and no business may be transacted.

    Section 4.6. Voting: Each member with voting rights, Article IV, Section 4.1., shall be entitled to one vote on each matter of business brought before said members. No proxy vote shall be permitted. The approval of any matter of business before a regular or special meeting of the members of the chapter shall require the presence of a quorum and the affirmative vote of a simple majority (>50%) of the members present and voting. The approval of a matter of business brought for vote by mail shall also require the affirmative vote of a simple majority (>50%) of those members who vote. Members with voting privileges with respect to the election of the Board of Directors, removal of a member of the Board of Directors, the replacement of chapter officer(s), or the amendment of these bylaws shall be limited to those persons who are members at least ten (10) days prior to the mailing of notices of these actions. If an election is to be by mail, members with voting privileges shall be those who were members at least ten (10) days prior to the mailing of the ballots.

    Section 4.7. Parliamentary Procedures: Except as otherwise provided herein, the parliamentary rules of order contained in "Roberts Rules of Order — Revised" (current edition) shall govern all meetings of the chapter.

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    Article V
    The Board of Directors

    Section 5.1. Function and Selection: The Board of Directors shall manage the business and affairs of the chapter between meetings. The Board of Directors shall be elected to terms of office not to exceed two calendar years by and from the membership in accordance with procedures established by Article VII, Section 7.2. of these bylaws. Elections may take place at a regular or special meeting, or by mail ballot.

    Section 5.2. Membership: The Board of Directors shall consist of the following:

      5.2.a. The Officers of the Chapter.
      5.2.b. Directors
      5.2.c. Chairs of the major committees.

    Section 5.3. Appointments: The Board of Directors may appoint committees, for the purpose of implementing the programs and goals of the chapter.

    Section 5.4. Meetings: Regular and special meetings of the Board of Directors shall be held with appropriate notice, as defined in Article IV, section 4.4. Board of Directors meetings shall be open to all members of the chapter. Non-board members may provide input but do not have voting privileges.

    Section 5.5. Quorum: Twenty-five percent (25%) of the members of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board of Directors. In the absence of a quorum, the meeting shall be adjourned and no business may be transacted.

    Section 5.6. Removal of Directors: Any or all Directors may be removed from office at any time by the vote of two-thirds (2/3) of the members of a chapter at any regular or special meeting of the members at which a quorum is present. In the case of the removal of any Director, a new Director shall be appointed by the chapter’s Board of Directors within thirty (30) days of the removal to serve the unexpired term.

    Sections 5.7. Vacancies: Any vacancies on the Board of Directors, occurring for reasons other than removal from office, shall be filled by election from eligible members at the next regular or special meeting at which a quorum is present following the vacancy. Directors elected to fill vacancies shall hold office for the unexpired term of their predecessor, or until their removal or resignation from office.

    Section 5.8. Compensation: The members and Board of Directors of the Chapter shall receive no compensation for their services but may be reimbursed for expenses incurred during the performance of their duties of office, as approved by the members.

    Section 5.9. Limitation of Activities: The Chapter shall not perform, participate in, nor sponsor in whole or part any activities prohibited to a corporation exempt from Federal Income Tax under section 501(c)(3) of the Internal Revenue Code of 1954.

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