Chapter Bylaws of the Health Ministires Association, Inc.
Section 9.1. The officers of HMA are: President, Vice-President, Secretary, and Chairperson of Finance, who shall serve as the Executive Committee.
Duties of the Officers
Section 10.1 President
10.1.a. Presides at the Membership Meeting, the BOARD OF DIRECTORS and the Executive Committee meetings;
10.1.b. Executes deeds, mortgages, bonds, contracts, or other instruments, which the BOARD OF DIRECTORS has authorized and/or delegated to the President;
10.1.c. Is bonded;
10.1.d. Is an ex-officio member of all committees;
10.1.e. Shall perform usual and customary duties of the office of President as directed by the BOARD OF DIRECTORS.
Section 10.2 Vice President
10.2a. Shall serve on the BOARD OF DIRECTORS;
10.2.b. Shall perform the duties of the President in the absence or incapacity of the President. Such duties performed on behalf of HMA shall have the same force and effect as if executed by the President;
10.2.c. Chairs the Bylaws Committee and makes recommendations for revisions;
10.2.d. Performs other duties as assigned by the President or by the BOARD OF DIRECTORS;
10.2.e. Serves as Chair of (CLRPC) Conference Long-Range Planning Committee.
ection 10.3 Secretary
10.3a. Shall keep or cause to be kept the minutes of HMA meetings;
10.3.b. Shall be accountable for assuring maintainance and storage of records, correspondence and papers of HMA business, except those of the treasurer, so stored in the national office or in the absence of HMA staff
10.3.c. Presents a report to the BOARD OF DIRECTORS at meetings;
10.3.d. Sends meeting notices to members in absence of HMA staff;
10.3.e. Performs other duties that may be delegated by the President or BOARD OF DIRECTORS.
Section 10.4 Chairperson of Finance
10.4a. Chairs the Finance Committee;
10.4b. Is a member of the CLRPC;
10.4c. Prepares the annual budget and proposes financial policies;
10.4d. Is bonded.
10.4e. Works with grant writers and Fund Development Chair
Section 10.5 Treasurer
10.5a. Is appointed for a two-year term by the President with approval of the BOARD OF DIRECTORS;
Section 10.5b Serves as a non-voting ex-officio member of the BOARD OF DIRECTORS and as a member of the Finance Committee.
10.5c. Assumes the responsibility for the conduct of the financial affairs of HMA. These activities include collection of dues and funds, payment of HMA obligations, and maintenance of full and accurate accounts;
10.5d. Is bonded;
10.5e. Shall make financial records open at all times and available for inspection by the BOARD OF DIRECTORS and the membership;
10.5f. Will have annual external review and/or audit of the financial records;
10.5g. Will present a written financial report at all BOARD OF DIRECTOR and Membership meetings;
10.5h. Will perform other duties that are delegated by the President and/or the BOARD OF DIRECTORS.
Section 10.6 Past President
10.6a. Serves as a member of the BOARD OF DIRECTORS for the first year post-term;
10.6b. Will assist the President in those activities delegated by the President and will provide counsel as requested by the President.
Section 11.1 The BOARD OF DIRECTORS may designate Special Interest Sections within the national structure.
Section 11.2 The Chairperson of each Special Interest Section will be elected by the members of that Section as outlined in Article XII and shall serve as a voting member on the BOARD OF DIRECTORS for a term of two years.
Section 11.3 Each section will provide an arena for dialogue, collaborative problem solving, and the sharing of resources and "best practices" to enhance the ministry of whole person health.
Section 11.4 Each section will develop and implement a process for membership involvement and communication.
Section 11.5 Each section will be responsible for dissemination of Section news and information through the Executive Office of HMA and in the "Connections".
Section 12.1. The Nominating Committee will call for nominations at least 180 days prior to the annual membership meeting.
Section 12.2 The election will be conducted by sending a ballot by first class mail to the membership at least 90 days prior to the annual meeting. The results will be determined by majority vote according to the Policy and Procedure Manual.
Section 12.3 The newly elected officials will assume office immediately upon installation at the annual meeting of the Membership.
Section 13.1. Each elected official will serve a two-year term will commence upon election and installation.
Section 13.2 All members of the Board of Directors are elected to 2-year terms.
Section 13.3 The President and Secretary will be elected in the ODD years.
Section 13.4 The Vice President and Chair of Finance will be elected in the EVEN years.
Section 13.5 Members of the BOARD OF DIRECTORS may serve no more than two full consecutive terms in the same position.
Section 13.6 Any BOARD OF DIRECTORS member may be removed from office for cause by a two-thirds (66 2/3%) vote of the BOARD OF DIRECTORS.
Section 13.7 Members of the BOARD OF DIRECTORS may serve no more than eight years consecutively in varied positions.
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